Case Study
Material Management Case Studies
How a Retail Franchise Provider is managing Sales, Pricing and Inventory across different franchise outlets?
How a multiple project based Construction company is managing Purchase, Inventory and flow of materials across different projects?
Material Request Planning and Consumption Tracking across multiple branches of a Healthcare Laboratory.
Payroll Management Case Studies
Do you want to Streamline processes of your HR and Payroll Consultancy firm?
Do you want to impart Practical knowledge to candidates in your HRM and Payroll training institute through the use of IT?
How an ICSE affiliated School is managing Payroll of its employees?
Payroll Management for Large retail outlets.
Payroll management in a Food and Beverages Company
Production Planning Case Studies
How a Brush manufacturing startup streamlined Production and Inventory process to manage timely deliveries?
How a Home furnishing based manufacturing and export unit eliminated chaos to achieve JIT (just in time) inventory and customer satisfaction.
How a Liquor Manufacturing Company automated its production planning?
How a Steel Forged rolls manufacturing subsidiary of UK Streamlined its processes and Improved efficiency?
Production planning with Piece wages calculation in a Cycle Parts Manufacturing Company.
ZenTask Case Studies
Enhancements
Knowledge Base
Material Management
Branch Management
Branch Management
Branch Purchase Return
Branch Sale
Branch Sale return
Branch purchase
Child company stock
Receive From store
Send to Store
Sync Child
Consumption
Consumption
Consumption Against Internal Req.
Consumption Against Job order
Consumption Against Projects
Consumption Mobile application
Consumption Return
Cost Center
Department
Customer
Agent
Commision
Customer Creation
Customer Creation In Booking App
Customer Type
Customer series
Geographical Mapping
Revenue group creation
Gate Pass
Inventory
Document series
Interchange Material
Interchange Material Many To One
Internal Requisition
Material to Material transfer
Person responsible
Physical inventory
Stock Report
Stock assignment
Storage Location
Vendor Wise Material Price
Year End Closing
Material
Add LUT
Additional unit
Attribute Discount
Barcode
GST
Material Group
Material Master
Material Opening
Material Size- Subgroup
Unit
Purchase
Discount Creation
Expense Creation
Material Price Capping
PO Remark
PO gatein
PO smart Report
Purchase Order
Purchase Report
Purchase Setting
Purchase invoice
Purchase order Approval
Purchase requisition
Purchase return
Store receiving
Sale
Automatic Pricing
Booking
Booking Posting in Booking App
Exchange Rate
Inco term
Packaging list
Pos Invoicing
Print Layout
Quotation
Sale Invoice
Sale Pricing
Sale Report
Sale Return
Sale order
Zen POS
Vendor
Payroll
Arrear
Attendance
Attendance Editing
In Out Rule
In Out Rules (Dept.)
Manual Attendance
Manual Upload Attendance
Muster Reports
Punch Format
Punch Ignore Interval
Semi Automatic Attendance
Enrollment
Employee self service
Add Template
Asset
Band
Category
Cost Center
Department
Designation
Edit Employee Bank Detail
Employee Edit
Employee Master
Employee Master Exclude CTC
Employee Meeting
Employee View
Enrollment Dashboard
Grade
Over Time
Retirement Age
Salary Approval
Salary Ratio
Section
Expense Claim
Gatepass
Holiday
Incentive
Leave
Loan
Plant
Relieving
Salary
Advance
Advance Rounding Off
Base Days For Overtime
Overtime Remarks
Overtime base of Week off
Partial Paid
Salary Lock
Salary Processing and Report
Salary Reporting
Salary Unpaid
Salary Deductions
Shift
Short Leave
Statutory
Bonus
Employee Provident Fund (EPF)
Employee State Insurance (ESI)
Employee Welfare Fund
Exgratia
Gratuity
Week off
Production Planning
Confirmation
Job Order Confirmation
Job Order Confirmation Report.
Material wise confirmation
Piece Rate Master
Piece wages
Zen Confirmation
In-House Job Work
In House Job Work Type
In house activity confirmation/production
In house job work
In house jobwork issuance
Inhouse invoicing
Receive components
Job Order
Activity
Assign Material
Automatic BOM Job order
Bill Of Material
Forcasting
Group Activity
Job Order Hierarchical
Job order against Sale Order
Multiple Material Joborder
Service recipe creation
Material Creation
Planned Fabrication
Group Outsource
Out source Job work issuance
Outsource Job work issuance Return
Outsource consume/ Receive material
Outsource job work order
Outsource job work type
Vendor invoice Clearance
Planning
Project
Rejection
Rework
Unplanned Fabrication
Work Center
Zen Task
Activate user
Admin User
Classification
Closure User
Create Task
Group Assignment
Group Presets (For Payroll self service utility app)
Hold
List
Notification
Organizational Flows
Priority
Recurring Task
Reminder
Second Level Assignment
Snooze
Tag
Task Group
Third Level Assignment
Zen Scale Integration
Zen Task Introduction
Zen Task Mobile app (Android)
API Integration
- All Categories
- Case Study
- Payroll Management Case Studies
- Payroll Management for Large retail outlets.
Payroll Management for Large retail outlets.
Updated
by Rahul Kanda
A complete Family Garments Store
Pathankot, Punjab |
Headline
How a Pathankot based large retail outlet is managing payroll of its employees?
About Client
- The firm was formed in year of 1990 in the Prime Location, in the heart of Sujanpur in Pathankot district of Punjab
- Firm motto is to provide goods at fixed and reasonable rate to the customer, to achieve Maximum Sale with Minimum Profit and to satisfy Customer with better dealing.

Overview
Before the implementation of any Payroll store the owner of the outlet was facing many challenges, some of which are mentioned below:
- Initially, the company was processing the salary manually, getting the punch report exported from their bio metric machine in excel format with the help of a pen drive and calculating the salary. It was a time consuming task for the HR.
- Moreover, it did not provide the real time attendance status of the employees, owing to which employees used to skip bio metric punching and at the end of the month, sometimes their used to be manipulations in the report.
- It was not possible to have a track on the on field employee’s attendance, leaves, and expenses.
- Company also provided monetary help to its employees by giving them loans but the tracability of loan’s EMI was cumbersome.
- The owner also wanted to increase the efficiency with the sales executives with incentive policy on the basis of full month attendance and sales achieved, track of which was difficult with manual processing.
During our team interaction with their owner, we understood his problem that he remains busy with field work and visits store hardly 2 or 3 times a month. So he preferred, cloud based solution which he can access anytime from anywhere.
Approach
To overcome the challenges mentioned in previous section, implementation of a Cloud based Payroll solution was required which could offer following functionalities:
- Limited access could be offered to HR manager for Salary processing
- Employee master creation along with configuration of Salary approvals, Expense claim approvals, Overtime approvals, Official duty approvals etc.
- Leave policy could be configured in the system.
- Automatic attendance sync of Bio metric with the system and alerts for any manual intervention.
- An app for on field employees where could mark their attendance, location can be tracked, leaves and official duty could be applied.
- Incentives policy could be pre-configured.
- Admin (owner) could have a full control over the software.
- Settlement of loans could be done
- Analytical reports for the owner.
Hence, to attain desired the features mentioned in next section were offered to the firm.
Features offered
To achieve the desired results, following applications were offered to the team:
- Employee master creation
- Access authorization
- Leave policy master creation
- Leave approval system
- Short leave (leave for 2-3 hours)
- Short leave approval
- ESS (Employee self service portal)
- Loan approval
- Advance deduction
- Expense claim (along with the attachment of bills)
- Automatic attendance synchronization with bio metric machine
- Shift creation
- Incentive
- Loans
Results
The access authorization feature helped owner to give limited access to the HR and he was not allowed to do any edition in the software. With the help of Zenscale, his company started to maintain employees’ records, such as basic employee details, academic proofs, address proofs, and offer letters, etc. Automatic attendance synchronization gave real time attendance preview which provided brief idea about the punctuality of the staff and stopped them to skip the punching on the bio metric machine. Owner started receiving the notifications about the absent employees on the portal and leave applications for the approval. Zenscale’s ESS portal helped the company to get the real time attendance of field employees. For instance, if field worker marks the attendance through Zenscale ESS portal then it would fetch the GPS location of the employee as well and admin can trace it easily. Through these portal employees can claim their expenses and upload the bills or other expenditure proofs to get the claim back.
In addition to this, inbuilt loan feature helped the organisation to deduct the EMI direct from the salary every month automatically and generate the loan balance report.
Conclusion
With the implementation of the Zenscale cloud based solution client achieved:
- Maintain the employees’ data
- Limited access to the users
- Automatic attendance without any interruption
- Error free Salary processing
- Tracking of field employees
- Zero manual intervention
- Timely salary disbursement
- Error free loans settlement
- Complete real-time tracking