Journal Voucher

Implementation Updated by Implementation

What is Journal Voucher?

The equivalent back up document for a transaction not involving the movement of money is called a journal voucherExamples of 'non-cash' transactions to correct a coding error in a previous closed month, to charge interest on a loan or depreciate fixed assets.

Overview

This document is generally used for accounts settlement or any indirect expense booking. It is not used for legal terms like issuing sale document and any kind of debit note or credit note.

Use Case

Suppose there is firm “XYZ Ltd”. This is manufacturing firm and generally they have to book expense for electricity, machinery repair, TDS entry and salary entries etc.

With this option, they can easily post and book the entries for payment of these expense. Also they can use Journal voucher for settlement of account at month end, quarter end and year end.

Steps to be performed to create Ledger Group

1.User can open journal voucher from Account Receivable, Account Payable & Ledger. Click on Journal Voucher.

2-i)Enter posting date ii)Select Ledger account as per double entry accounting standard and enter the amount. iii)Enter narration and remarks if required. iv)Click on save & continue after that simulation will open.

2.1.In simulation: Click on save.

3.After saving Document, If user want to print the document then click on “Yes Print it”.

3.1.Print

4.Journal with Tax-> User can enter journal voucher with tax booking. Select Tax Vendor or Tax Customer for tax booking.

4.1.After selection of Tax Vendor, it will change the User Interface of page i)User will enter posting date and select vendor ii)Select Ledger account and enter amount. Save the document.

4.2.User need to follow same process in case of customer. Just select customer and rest procedure will remain same.

5.If user want to select tax at the time of posting entry then user has to activate setting for “Manual Tax”. Go to Ledger-> Apps-> Click on Voucher Settings-> Activate Manual Tax.

5.1.User need to select Tax given after ledger account

5.2.User can see in below screen shot that tax has been applied.

6.User can save bulk entries with the help of CSV. Go in Journal Voucher and click on Import option (marked in below screen shot). The pop up will open and user can download the sample file.

6.1.IN CSV: User will start entering data from 3rd row because 2nd row is reserved for sample data and that will not be saved in system as transaction.

a)Normal Journal entry: i)Enter serial number 1 for 1 entry. Like there are 3 ledgers will be used for 1 entry then serial number will be same for all ledgers. Serial number will become 2 only with start of second entry. ii) Under document type user can enter document code of all document. JA is the code of Journal voucher iii) Enter Posting date & document date iv) Enter currency code v) Enter Posting Key vi) Enter Type of Account i.e. Customer, Vendor or GL in form of V/C/GL vii) Account id viii) Enter Amount.

b)Journal Entry with Tax: i)Enter serial number 1 for 1 entry. Like there are 3 ledgers will be used for 1 entry then serial number will be same for all ledgers. Serial number will become 2 only with start of second entry. ii) Under document type user can enter document code of all document. JA is the code of Journal voucher iii) Enter Posting date & document date iv) Enter currency code v)In IS GST: enter X in Vendor/Customer row vi) Enter Posting Key vii) Enter Type of Account i.e. Customer, Vendor or GL in form of V/C/GL viii) Account id ix) Enter Amount.

6.2.Upload this csv and save the document

How did we do?

Journal RCM

Sale Note

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