Material Management Case Studies
How a Retail Franchise Provider is managing Sales, Pricing and Inventory across different franchise outlets?
How a multiple project based Construction company is managing Purchase, Inventory and flow of materials across different projects?
Material Request Planning and Consumption Tracking across multiple branches of a Healthcare Laboratory.
Payroll Management Case Studies
Do you want to Streamline processes of your HR and Payroll Consultancy firm?
Do you want to impart Practical knowledge to candidates in your HRM and Payroll training institute through the use of IT?
How an ICSE affiliated School is managing Payroll of its employees?
Payroll Management for Large retail outlets.
Payroll management in a Food and Beverages Company
Production Planning Case Studies
How a Brush manufacturing startup streamlined Production and Inventory process to manage timely deliveries?
How a Home furnishing based manufacturing and export unit eliminated chaos to achieve JIT (just in time) inventory and customer satisfaction.
How a Liquor Manufacturing Company automated its production planning?
How a Steel Forged rolls manufacturing subsidiary of UK Streamlined its processes and Improved efficiency?
Production planning with Piece wages calculation in a Cycle Parts Manufacturing Company.
ZenTask Case Studies
Vendor Foreign Clearance
Customer Foreign Clearance
Cash and Bank
Clubbed Trail Balance
Profit & Loss Account
User Action Report
Branch Purchase Return
Branch Sale return
Child company stock
Receive From store
Send to Store
Consumption Against Internal Req.
Consumption Against Job order
Consumption Against Projects
Consumption Mobile application
Customer Creation In Booking App
Revenue group creation
Interchange Material Many To One
Material to Material transfer
Vendor Wise Material Price
Year End Closing
Material Size- Subgroup
Material Price Capping
PO smart Report
Purchase order Approval
Booking Posting in Booking App
In Out Rule
In Out Rules (Dept.)
Manual Upload Attendance
Punch Ignore Interval
Semi Automatic Attendance
Employee self service
Edit Employee Bank Detail
Employee Master Exclude CTC
Advance Rounding Off
Base Days For Overtime
Overtime base of Week off
Salary Processing and Report
Employee Provident Fund (EPF)
Employee State Insurance (ESI)
Employee Welfare Fund
Job Order Confirmation
Job Order Confirmation Report.
Material wise confirmation
Piece Rate Master
In-House Job Work
In House Job Work Type
In house activity confirmation/production
In house job work
In house jobwork issuance
Automatic BOM Job order
Bill Of Material
Job Order Hierarchical
Job order against Sale Order
Multiple Material Joborder
Service recipe creation
Out source Job work issuance
Outsource Job work issuance Return
Outsource consume/ Receive material
Outsource job work order
Outsource job work type
Vendor invoice Clearance
Group Presets (For Payroll self service utility app)
Second Level Assignment
Third Level Assignment
Zen Scale Integration
Zen Task Introduction
Zen Task Mobile app (Android)
Updated by Rahul Kanda
A HR and Payroll Consultancy Company
Subject of the Case
How Payroll Consultancy firms can streamline the Payroll processing of their Clients with Cloud based Payroll Management Software?
About the company
The consultancy firm is the team of experienced professionals and experienced staff , those are masters in their fields and provides their depth knowledge and experience through consultancy and services in each segments like Payroll Management, Statutory Compliance , talent management and other HR related services like companies HR policies and guidelines framework, employees compensations structure setting etc.
Company’s mission is to put conscious efforts in aligning their mission with the need of every Client.
Further, Company is running a self awareness programs for the employees to aware regarding the laws of company and their procedure.
Client operates on PAN India level to take care of the entire payroll and related activities.
During the initial interaction with company’s owner we analyzed he was managing multiple companies payroll data manually through Microsoft excel. This restricted the owner to assign work to his team on a real time basis.
Client wished to get rid of the excel files with the help of a Cloud based Payroll Management software where he could process the Payroll of different accounts under a Single Login, so as he could get all of his clients under a single drop down.
Further, they required all the feature in the solution which require to process payroll, such as statuary part, salary slips, easy way to upload the attendance, Configure rules as per company’s policy etc.
He required the section where they can upload the employee's data such as offer letters, personal information, academic proofs etc.
To overcome from the challenges our team decided to came with approach which could help in following benefits:
- Master creation of employee master which further helped organization to maintain the record of all the employees and download the data whenever they require. Also, the personal file upload feature helped them to reduce the paper work and keep the record digitally.
- Easy way to upload attendance excel file to process the salary. For example, we have given them an excel format through which they can easily upload the attendance of thousands of employees within a couple of minutes.
- Leave policy could be configured in the system.
- Configure the overtime rules as per company’s norms.
- Monthly late coming penalties as per requirement
- Statuary reports, such as ESI & PF challans, welfare fund report, bonus report, gratuity report etc.
- Admin can have full control over the software and they can create multiple users
- Analytical reports for the owner.
To achieve the desired results, following applications were offered to the team:
- Employee master creation
- Shift creation
- Employee self services mobile app
- Access authorization
- Advance deduction
- Leave policy master creation
- Email payslip via software to all employees
- Expense claim through mobile app
- ESI & PF challan reports
- Multiple company creation
The new payroll process started in 2018 and the clients achieved results within using it for a quarter:
- It resulted in overall satisfaction of the clients as with the usage of an automated system they could complete the processing within timelines.
- Generation of PF and ESI Chlaans became easier and automatic.
- Moreover, salary calculation was automatic as per the attendance. The overtime rules were set at the back end of the every company which resulted exact overtime calculation as per company’s policy.
- Further, the access authorization feature helped owner to give company wise access to his team to balance the work load of the team.
- Company started to maintain employee records, such as aadhar number, pan card number, ESI number, family detail, academic proofs etc. They set every report’s layout as per company’s requirement and also gave access to the companies to download the reports whenever they require.
With the implementation of the Zenscale cloud based solution client achieved:
- Maintain the employees’ data
- Gave access to the team company wise
- Semi automatic attendance upload through excel or upload present number of days
- Error free Salary processing
- Zero manual intervention
- Timely salary disbursement
- Error free reports