Cash Payment

Implementation Updated by Implementation

What is Cash Payment?

Cash Payment is a payment made via cash to vendors against the Invoice sent by them for giving us goods or services. Normal cash payment is used for petty cash expenses.


If somebody has given us his/her services or goods and generated an invoice on our name then we make payment of invoice amount to them via cash. That is called cash payment. As per Income tax guidelines, a company or firm can not do transaction for more than Rs.20000/- in a day with single party so cash payment used generally for little petty expenses.

Use Case

Suppose there is firm “XYZ Ltd”. This a manufacturing firm and they have to spend cash money for daily petty expense like tea, cleaning expenses or some stationery expenses for paper work.

With this option, they can record all payments in cash form. And at the end they can match the transactions.

Steps to be performed to create Cash Payment

1.Go to Cash & Bank

2.Go to apps and activate Cash app. Activate “Configure Cash Account”. Click on Go to Master.

2.1. Here select cash account save it. Now in cash voucher cash account will be auto selected.

3.Click on Cash Payment

3.1.Enter Posting date and select Ledger account. Enter amount and remarks. Cash account is auto selected and showing balance on current date. Click on save button.

3.1.After click on save, it will open simulation. Click on save button again to save the document.

3.2.After saving document, if user want to get print of document then user can click on “Yes Print it”.


5.Edit-> Click on edit and select document number from dropdown.

5.1: Make changes as per requirement and save document.

6. User can save bulk entries with the help of CSV. Go in Cash Payment and click on Import option (marked in below screen shot). The pop up will open and user can download the sample file.

6.1.IN CSV: User will start entering data from 3rd row because 2nd row is reserved for sample data and that will not be saved in system as transaction.

i)Enter serial number 1 for 1 entry. Like there are 3 ledgers will be used for 1 entry then serial number will be same for all ledgers. Serial number will become 2 only with start of second entry. ii) Under document type user can enter document code of all document. CP is the code of Cash Payment iii) Enter Posting date & document date iv) Enter currency code v) Enter Posting Key vi) Enter Type of Account i.e. Customer, Vendor or GL in form of V/C/GL vii) Account id viii) Enter Amount.

6.2.Upload this csv and save the document.

7.Go to Report and click on Cash Book

7.1.User can search period wise data.

7.2.Entry posted in Cash Payment will appear in Vendor & Customer Ledger, Ledger and Cash Book. Please see related help docs for detailed information.

How did we do?

Bank Reconciliation

Cash Receipt