Cash Receipt

Implementation Updated by Implementation

What is Cash Receipt?

A cash receipt is a printed acknowledgement of the amount of cash received during a transaction involving the transfer of cash or cash equivalent. The original copy of the cash receipt is given to the customer, while the other copy is kept by the seller for accounting purposes.

Overview

If we give somebody services or goods and generated an invoice on our name then they make payment of invoice amount to us via cash. That is called cash receipt. As per Income tax guidelines, a company or firm cannot do transaction for more than Rs.20000/- in a day with single party so cash receipt used generally for little petty incomes.

Use Case

Suppose there is firm “XYZ Ltd”. This a manufacturing firm and they maintain lots of imprest account and at the end of the month they settles the imprest account receive the balance amounts in form of cash.

With this option, they can record all receipts in cash form. And at the end they can match the transactions.

Steps to be performed to create Cash Receipt

1.Go to Cash & Bank

2.Go to apps and activate Cash app. Activate “Configure Cash Account”. Click on Go to Master.

2.1. Here select cash account save it. Now in cash voucher cash account will be auto selected.

3.Click on Cash Receipts

3.1.Enter Posting date and select Ledger account. Enter amount and remarks. Cash account is auto selected and showing balance on current date. Click on save button.

3.2.After click on save, it will open simulation. Click on save button again to save the document.

3.3.After saving document, if user want to get print of document then user can click on “Yes Print it”.

4.Print

5.Edit-> Click on edit and select document number from dropdown.

5.1: Make changes as per requirement and save document.

6.User can save bulk entries with the help of CSV. Go in Cash Receipt and click on Import option (marked in below screen shot). The pop up will open and user can download the sample file.

6.1.IN CSV: User will start entering data from 3rd row because 2nd row is reserved for sample data and that will not be saved in system as transaction.

i)Enter serial number 1 for 1 entry. Like there are 3 ledgers will be used for 1 entry then serial number will be same for all ledgers. Serial number will become 2 only with start of second entry. ii) Under document type user can enter document code of all document. CR is the code of Cash Receipt iii) Enter Posting date & document date iv) Enter currency code v) Enter Posting Key vi) Enter Type of Account i.e. Customer, Vendor or GL in form of V/C/GL vii) Account id viii) Enter Amount.

6.2.Upload this csv and save the document.

7.Go to Report and click on Cash Book

7.1.User can search period wise data.

7.2.Entry posted in Cash Receipt will appear in Vendor & Customer Ledger, Ledger and Cash Book. Please see related help docs for detailed information.

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